Acadia Healthcare Human Resources Assistant (12PM-8:30PM) in Valdosta, Georgia
Essential Job Responsibilities:
Provides clerical support to the Human Resources department. Maintains files and records, processes employment applications, gathers and distributes employee information. Updates personnel records and assists employees with forms and procedures
Create personnel files and file all Human Resources paperwork in a timely manner and in compliance with chart order
Types memos and letters as well as post and distribute correspondence
Keep all HR boards updated to standard
Prepares and copies New Employee Personnel Packets.
Assists with completion of New Employee personnel paperwork.
Maintains employee information by entering and updating employment and status-change data into HRIS system
Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Maintains employee confidence and protects operations by keeping human resource information confidential
Maintains technical knowledge by attending educational workshops; reviewing publications
Contributes to team effort by accomplishing related results as maintains hospital licenses and certifications needed
NEW EMPLOYEE ORIENTATION & TRAINING
Notifies Director of Human Resources of employees failing to complete training despite being notified at the end of each month.
Logs all completed training’s in Human Resources database.
Makes and files copies of training’s in each personnel file.
Assists in ensuring compliance with JCAHO training’s.
Confirming with employees and trainers the time, day and length of their training.
Assists in binding and collecting required personnel paperwork during new employee orientation.
Coordinates enrollment and maintains group insurance records for medical, life, and other coverage for employees and eligible dependents. Provides assistance and information to employees.
Assists Director of Human Resources in complying data for statistical purposes.
Participates in collection of data from employee records, by printing reports
Recognizes potential areas of improvement
Assists Director of Human Resources in collecting all training/certification requirements.
Relieve employees at the receptionist desk i.e.…breaks, lunches, call offs, days off
Answer switchboard within 3 rings
Calls promptly and courteously routed to proper staff, voice mail or message taken
Facilitate facility visitation process
Track patient belongings process
Facilitate facility lunch card process
Provides for employees rights and dignity.
Provides customer service to internal and external customers
Demonstrates professional confidential behavior at all times
Supports facility policies and procedures.
Demonstrates knowledge of Human Resources Policies and Procedures.
Performance is satisfactory when:
Demonstrates consideration and respect toward all employees
Practice occurs in accordance with written clinical and administrative directives including facility policies and procedures.
Observes confidentiality of all information occurring with employees and their personnel file.
Demonstrates thorough knowledge of Human Resource Policies and Procedures.