Acadia Healthcare Human Resource Coordinator in Valdosta, Georgia
Provides all clerical duties required for the HR Department to operate efficiently. Under the supervision of the HR Director.
Essential Job Responsibilities:
Provides clerical support to the Human Resources department. Maintains files and records, processes employment applications, gathers and distributes employee information. Updates personnel records and assist employees with forms and procedures
Create personnel files and file all Human Resources paperwork in a timely manner and in compliance with chart order
Meet and greet new hires and review and ensure completion of new hire paperwork
Type memos and letters as well as post and distribute correspondence
Keep all HR boards updated to standard
Prepare and copy New Employee Personnel Packets.
Maintain employee information by entering and updating employment and status-change data into HRIS system
Provide secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
Maintain employee confidence and protect operations by keeping human resource information confidential
Maintain technical knowledge by attending webinars/educational workshops; reviewing publications
Contribute to team effort by accomplishing related results to maintain hospital licenses and certifications
Represent Human Resources department on Employee Committee to provide employee engagement and recognition.
Assist Inpatient Receptionist with coverage during meal breaks as needed-must be able to multi-task and manage multi-line phone
NEW EMPLOYEE ORIENTATION & TRAINING Coordinate new hire orientation for the organization.
Provide supervisors with a monthly list of employees needing to complete required training’s the month prior to the training expiring (TB, CPR, CPI, Licensure, performance evaluations etc.)
Notifies Director of Human Resources of employees failing to complete training
Create monthly training calendar
Log all completed training in Human Resources database.
Make and file copies of training’s in each personnel file.
Place original training copy in employee training book.
Set up and ensure consistent flow of trainers throughout orientation.
Reserving Conference Room for training.
Assist in ensuring compliance with JCAHO training.
Confirm with employees and trainers the time, day and length of their training.
Assists in binding and collecting required personnel paperwork during new employee orientation.
Facilitate new hire orientation
Partnering with hiring managers to determine staffing needs
Dispositioning resumes in HRIS system
Creating offer letters for candidates
Performing in-person and phone interviews with candidates
Administering appropriate company assessments
Performing reference and background checks
Making recommendations to company hiring managers
Coordinating and scheduling interviews with the hiring panel for all departments within the facility and updating their Outlook Calendar
Following up on the interview process status
Maintaining relationships with both internal and external clients to ensure staffing goals are achieved
Communicating employer information and benefits during screening process
Staying current on the company’s organization structure, personnel policy, and federal and state laws regarding employment practices
Serving as a liaison with area employment agencies, colleges, and industry associations
Completing timely reports on employment activity
Conducting exit interviews on terminating employees
Attend career fairs
Post job openings on internal and external job boards
- Assist with the coordination of open enrollment and maintain group insurance records for medical, life, and other coverage for employees and eligible dependents. Process enrollment forms and provide assistance and information to employees.
Assist Director of Human Resources in compiling data for statistical purposes.
Participates in collection of data from employee records, by printing reports
Recognizes potential areas of improvement
Assists Director of Human Resources in collecting all training/certification requirements.
Provide for employees rights and dignity.
Provides customer service to internal and external customers
Demonstrate professional confidential behavior at all times
Support facility policies and procedures.
Demonstrate knowledge of Human Resources Policies and Procedures.
Performance is satisfactory when:
Demonstrate consideration and respect toward all employees
Practice occurs in accordance with written clinical and administrative directives including facility policies and procedures.
Observe confidentiality of all information occurring with employees and their personnel file.
Demonstrates thorough knowledge of Human Resource Policies and Procedures.
OTHER DUTIES AS ASSIGNED
Demonstrates evidence of continued development within field.
Identifies own learning needs and selects opportunities for self-growth and career advancement.
Attend in-service, CPI, continuing education, or college credit, when feasible to department needs.
Other duties as directed by supervisor and required for facility needs